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Just type the group names into the three mail fields. Now you have three groups, sending a mass email is a lot faster. That puts the CC entry above the BCC version. The CC group has a space between the colon and ‘CC’. One for the main or TO recipients plus others for CC and BCC. The fix is fairly simple, make three Groups with similar names. Ideally, Microsoft would make a Contact Group with TO, CC and BCC combined but that’s not likely any time soon (Microsoft, please prove us wrong). Often broadcast emails go to three groups:ĬC: secondary recipients, also visible to all.īCC: people who get the email but recipients don’t know that, the ‘Blind Carbon Copy’.Ĭontact Groups have no way to handle that, it’s a single group only. That’s how it works in Microsoft demos and training but the Real World is more complicated. The problem with Contact Groups is they are limited to a single mail field only, usually the TO field. Instead of entering all the names in the TO box, just type in the Group name instead. In this example we have a list of favorite bookmakers, known in some circles as turf accountants or bookies.Ĭontact Groups make sending out an email easy. For example groups like: ‘Regional Managers’, ‘Branch Staff’, ‘Neighbours’, ‘Club members’ etc. They are often used in business but are also useful for individuals or families. Outlook Contact Groups are a way to combine a list of contacts under a single name. If you want to simply manage your group (edit its members), you have to browse through your Contacts (People) and locate the group.Here’s how to make Outlook Contact Groups work with both CC and BCC’s as well. If you want to send an email to one or more Contact Groups, you can simply create a new email and start to type the group name in the TO field: Outlook will auto-complete the name of your group and you can click on the + icon to see your group members. However, once you create it, Outlook makes it pretty hard for you to find the newly created group. You can easily create a new Contact Group by going to the Outlook People tab -> New Contact Group. But managing Contact Groups is a different story…

Do one of the following: Hold the Ctrl key down and drag the Contact Group a bit above or below in the same folder and release it. Select the Contact Group that you want to copy. In fact, a “Contact Group” is the new name for the old “Distribution List”, in the same way as “Contacts” is now replaced with “People”. To copy an existing Contact Group in Outlook, do the following: 1.

Outlook lets you organize your Contacts into Contact Groups.